Power+Point+Sound

Sound effects, such as music and voice recordings, can add another level of excitement to your slide presentations. Music is an effective way to introduce or end a presentation and it gives your audience something to listen to as they enter and leave the presentation room. You can find sound files in several places — in the Clip Organizer, in the folder where you’ve chosen to store your audio files, on the Internet, or from a network folder. There are many sound file formats; two common ones are wave files (with the .wav filename extension) and MIDI files (with the .mid, .midi, or .rmi filename extension). After you add a sound to a slide, you’ll see a **Sound** icon, as shown below. To add a sound clip to your slide show, perform the following steps: PowerPoint will display the **Clip Art** task pane and will select **Sounds** in the **Results Should Be** drop-down list. You can use the **Clip Art** task pane to locate a sound clip stored on your computer or on the Office Online Web site. The **Insert Sound** dialog box will appear. Select the sound file that you want, and then click the **OK** button. PowerPoint will display the **Record Sound** dialog box. Use the controls in this dialog box to record your sound and then click the **OK** button.
 * 1) Display the slide to which you want to add sound.
 * 2) Use one of the following three methods to insert the sound clip:
 * To browse through the Clip Organizer for a sound clip, on the **Insert** menu, point to **Movies and Sounds**, and then click **Sound from Clip Organizer**.
 * To insert a sound clip from an existing sound file on a local disk, a shared network location, or an Internet site (if you haven’t imported the file into the Clip Organizer), on the **Insert** menu, point to **Movies and Sounds**, and then click **Sound from File**.
 * To record your own sound clip (all the laptops have a microphone attached but you need a quiet area to record) and add it to the slide, on the **Insert** menu, point to **Movies and Sound**, and then click **Record Sound**.

If you recorded the sound clip, the sound will play during a slide show only when you click the sound icon. (You can modify this behavior using the **Custom Animation** task pane.) If, however, you inserted a sound clip from the Clip Organizer or from a sound file, PowerPoint will display a message box letting you choose when the sound clip will play.
 * Note** Some of the layouts you can apply to a slide (using the **Slide Layout** task pane) add a group of buttons to the slide for inserting various types of objects. These are known as **Content Layouts** or **Text and Content Layouts**. If you’ve applied such a layout to your slide, you can insert a sound clip from the Clip Organizer by clicking the **Insert Media Clip** button and selecting a sound clip in the **Media Clip** dialog box (which displays both movie and sound clips). However, the **Clip Art** task pane (or the freestanding Clip Organizer program) provides more features for locating and inserting a sound clip and usually makes the task easier.
 * To have the clip play automatically when the slide is displayed in a slide show, click the **Automatically** button.
 * To have the clip play only after you click the sound icon, click the **When Clicked** button.

Resize the sound icon (if desired)

 * 1) Select the sound icon in the slide and drag the sizing handles that are displayed around the object.
 * To maintain the icon’s original proportions, drag one of the corner sizing handles.
 * To change the original proportions, drag one of the sizing handles in the center of a border.
 * To change the icon’s size without displacing the center of the object (that is, to resize it symmetrically about the center), press CTRL while you drag a sizing handle.
 * To move the sound icon, drag it to a new location.

Modify the way the sound clip plays during a slide show
The **Sound Options** dialog box also indicates where the clip is stored. If it’s stored within the presentation file, the dialog box will display the location **Contained In Presentation**. If it’s stored in a separate linked file, it will display the file path. (PowerPoint normally stores a sound clip in a separate file if it’s larger than 100 KB.) In the latter case, if you are going to present your slide show on another computer, you’ll need to take the linked file with you.
 * 1) Right-click the sound icon in your slide.
 * 2) Do any or all of the following:
 * To adjust the volume or change the sound object display options, on the shortcut menu, click **Edit Sound Object** and then select the options you want.
 * Tip** The easiest way to copy a presentation plus all linked files to a portable medium that you can bring to another computer is to use the new Package for CD feature.
 * To modify the way the sound clip plays during a slide show, on the shortcut menu, click **Custom Animation**, and then use the controls in the **Custom Animation** task pane.
 * To control the action that takes place when you either click the sound icon or move the mouse pointer over it, on the shortcut menu, click **Action Settings**.
 * To preview the sound clip, on the shortcut menu, click **Play Sound**.